Privacy Policy

At Edwards Dance Studio, we take the privacy of your information seriously. This policy explains what data we collect, why we use it, and how we keep it safe.

What information do we collect?

We collect information to provide the best dance experience for you and your child. This includes:

  • Personal details: Name, unique student number, address, date of birth, and relevant medical history.
  • Preference details: Primary emergency contact, newsletter preferences, and photo permission.
  • Attendance and achievement: Sessions attended, exams completed, and grades achieved.

We gather this information through:

  • Registration forms
  • Attendance registers
  • Exam results from external bodies
  • Permission slips

Why do we collect and use this information?

We use your information to:

  • Keep you informed about your child’s dance lessons.
  • Ensure your child’s safety and well-being in class.
  • Follow your instructions for your child’s care.
  • Track attendance and exam results.
  • Offer appropriate classes, facilities, and services.
  • Share information about additional classes and activities.
  • Assess the quality of our teaching.
  • Ensure accurate invoices.

How long do we store your information?

We keep student data for 5 years after they leave us for accounting and legal reasons. Exam results are stored longer to track trends and respond to inquiries from former students.

How is your information stored?

Your information is stored securely in both a password-protected database and paper files. We use appropriate security measures to keep your data safe, regardless of format.

Who do we share your information with?

We only share your information with:

  • Our staff (to support students and follow parental preferences).
  • Examining bodies (only relevant exam entry details).
  • Police and legal authorities (when required by law).

Your legal rights

Data protection laws give you rights regarding your personal information. You can:

  • Request access to your data by contacting our Data Administrator, Charlotte Edwards on hello@edwardsdancestudio.co.uk or 029 2169 0106
  • Object to how your data is processed.
  • Opt-out of receiving marketing communications.
  • Request inaccurate information to be corrected or deleted.
  • Claim compensation for a data protection breach.

If you have any concerns

Please contact us first if you have any questions or concerns about how we collect or use your data.